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How to Lead a Level 10 Meeting like a Pro

"Clarify your vision and you will make better decisions." This quote from Gino Wickman, the creator of Entrepreneurial Operating System, sums up the importance of an EOS Level 10 Meeting. The stakes are high for entrepreneurs and leaders. That's why it's crucial to harness your decision-making skills as a team, and holding weekly Level 10 Meetings is one way to master this skill. If you've heard about a Level 10 Meeting and plan to implement it with your team, this article gives you an overview of what it means and how to run it successfully with a Level 10 Meeting template.

What is a Level 10 Meeting?

Before discussing what a Level 10 Meeting is, first, let's define what EOS (Entrepreneurial Operating System®) means. The eos meeting meaning is - a set of concepts and tools tailored for entrepreneurs to reach their business goals by helping everyone stay focused and accountable. One of the essential EOS tools is the EOS traction Level 10 Meeting.

Level 10 Meeting Explained - A Level 10 Meeting is a weekly 90-minute leadership team meeting to identify and resolve the top three critical issues. So, why is it called a Level 10? The answer is more straightforward than you think: At the end of the meeting, you will need to rate how good the meeting is from 1 to 10.

Should every company run a Level 10 Meeting? While anyone can technically hold an EOS Level 10 Meeting, Grow Exceptional recommends it for companies with 10-250 employees, 3-7 leadership teams, and annual revenue of more than $2M. Some companies even hire a certified EOS facilitator to ensure that the meeting is run the right way. Of course, if you don't have the budget, you can always run it yourself as long as you follow the specific EOS Level 10 Meeting structure.

Level 10 Meeting Structure

How long is a the Level 10 Meeting? Understanding the length gives us a clear picture of the structure. Essentially, this meeting is divided into two parts: reporting and discussion. The reporting part is a total of 30 minutes, with strictly 5 minutes each for:

  • Check-in
  • Scorecard review
  • Rocks review
  • Customer/employee headlines
  • To-do list
  • Conclusion

The heart of the meeting is a 60-minute session called IDS: Identify, Discuss, and Resolve. This is where the team rolls up its sleeves and tries to solve critical issues. Ideally, you want to resolve all the issues. But you'll be hugely successful if you can solve one problem for good. Later in this article, we will discuss what exactly goes on in each section.

But for now, the main takeaway here is to follow the flow and sequence accordingly and stick within the allotted time. It's best to have a timekeeper to help the facilitator and another one to write meeting notes. The facilitator needs to be super-skilled in managing the discussion, ensuring that no one dominates the meeting and everyone (especially the introverts) gets their chance to contribute.

How to Run a Successful Level 10 Meeting

So, let's find out, how to prepare for a Level 10 Meeting? Here are the top three things to keep in mind before the meeting:

  • Review and update your Scorecard, Rock Sheet, To-Do List, and Issues List.
  • Check out last week's conclusion and to-do list.
  • Look back on your last week's calendar or notes.

Checking back on the previous week's action and issues lists helps you prioritize. Are there issues that keep popping up each week but never get resolved for some reason? Taking a few minutes to reflect on previous meeting notes and results will improve the next IDR session.

Another preparation step--but it’s optional--is to practice in your head what you're going to say in each section of the meeting. A one-sentence statement saves so much time and makes you appear coherent and put together! For example, during the Customer/Employee Headline section, how exactly will you say the headline? Jotting it down before the meeting instead of thinking on the fly will provide everyone the best information in the shortest words possible, just like a newspaper headline!

Lastly, having templates and tools to use for your agenda sets you up for success. Since Level 10 meetings happen weekly, having a template saves you and your team a ton of time. You can also co-create the agenda and establish the priorities asynchronously. For example, is the team going to focus only on discussions concerning revenue-generating activities?

Level 10 Meeting Agenda

What is an l10 meeting format? Earlier, we discussed briefly the two main parts of the Level 10 Meeting and what goes into each part.

Here's a quick summary Level 10 Meeting Template that includes the steps:

  • Check-in (5 mins) How do you start a leadership meeting? Start by checking in on how your team feels and celebrate any wins.
  • Scorecard Review (5 mins) What are the key metrics that are off or on track? Focus only on the top 3.
  • Rocks Review (5 mins) What is the progress or challenges on the most significant projects or "rocks"?
  • Customer/employee Headlines (5 mins) What's the best or worst feedback you’ve heard from an employee or customer?
  • Action Items Review Go over the action items from last week.
  • Issues: Identify/Discuss/Resolve (60 minutes) Time to focus on the top 3 issues. Discuss and resolve them.
  • Conclusion (5 mins) - Reiterate what needs to be done and ensure that the Action Items are updated. Rate the meeting from 1 to 10.

With this free Level 10 Meeting template, you already have the complete structure and agenda in place. You can update the agenda weekly including the action items. Async meeting tools makes it easy to group tasks under one Goal, so you can immediately and visually see which goals are on or off track.

Now that you better understand a Level 10 Meeting, it's time to put your ideas into action. The next step is to discuss it with your leadership team and decide who should lead the meeting. As with any skill, you will get better by holding Level 10 Meetings the more you do them.

Ready to take your meeting to the next level? Make sure to check out the other free meeting templates so that you can start running fewer, better meetings.