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20+ Office Management Software to Make Your Job Easier (& Prevent You From Pulling Your Hair Out)

Office management has come a long way from making photocopies, handling meeting scheduling, cleaning the lunchroom, and ordering office supplies. Although the management of today’s offices can still be done completely manually, there’s a reason why the majority of office managers use office management software. Effectively managing the day-to-day operations and needs of the office and those who work within it is a crucial aspect of any successful business. With so much more to facilitate than before, using office management software to help you out, is the best way to manage it all without feeling like you want to pull your hair out

In this guide, we’ll give you the rundown on what features to look for in the best office management software, and the types of specific office software out there. To wrap it up, we’ll share a list of some of the top office space management software. Without further ado, let’s dive in.

What is Office Management Software?

The simplest way to define office management software is that it is a type of office software that helps manage the tasks and logistics within an organization's office. As an office manager, your role is fully loaded, and you’re required to handle many varied tasks throughout your day. An office management software doesn’t take those management tasks from you, but they do help in the way you manage them. What are office management systems for then if they don’t lessen your load? Well, it really comes down to optimization and organization. The two keys to more effectively managing everything on your plate.

Let’s do a knowledge check before moving on to ensure you understand what is office management software. If you think you already know, stick with us and answer the question anyway; you may be surprised at how you score.

Below, you’ll find a short list of a few types of software, followed by a knowledge check question. Read each option and the questions before answering.

a) Project management software

b) People management software

c) Space management software

d) None of the above

Which one is the example of office management software?

Of the above potential office management software examples, if you guessed either a) or b), or c), unfortunately, you guessed incorrectly. Here’s why. Although all of the above office manager software and systems are commonly used, they’re not all-in-one office management solutions nor can fully be classified as office management software. These software and systems act as tools for office managers and depending on the needs of your organization, you’ll likely use a few different ones combined with each other. If there was a true all-in-one office management software that integrated with your existing tools, now that would be a win! However, until there is software that handles everything, you’ll need to use a combination of the office management software tools listed here.

Don't let this become you...👇

The Workspace Management Features You Need in Today’s Workplace

There’s no denying, today’s workplace is more flexible than ever, and many of the old-school workspace management software tools out there just don’t cut it anymore. As a flexible hybrid or distributed team, there are some key features you’ll want to have in your office management software tech stack.

  1. Space Management Solutions - due to health regulations, and simply for the general flexibility of your office, implementing collaborative spaces and hot desks is a real game-changer for your organization.
  2. Optimization abilities - anything that you can use to turn manual workflows into automated engines to save you time is a win!
  3. Invoicing Capabilities - You should be able to handle invoices from full-time & part-time employees, freelancers, and contractors.
  4. Process & Policy Document Storage - You’ll need a tool that allows you to easily update and maintain office policies as necessary, and record office protocols and procedures.
  5. Centralized Space to Manage Purchasing & Suppliers - If you work with lots of suppliers, a requirement for you will be a solid space to house all their information and manage the purchasing of products/services.
  6. Generate expense reports & office analytics - what good is data if you don’t do anything with it? That’s why, if you’re going to track data, you better put it to good use so it helps you with your workspace planning.

There are plenty more features and requirements that an office manager will need; however, the list above is just to get you into the headspace and thinking about your needs. With that said, which software is best for office use then? And what software is used in offices nowadays, that have the features we shared above?

In the list below, we’ll answer all of these questions by breaking down the types of office management tools out there.

Flex Office Software - Types of Office Management Tools for Today’s Workplace

You’ll need to do your own research to choose which of the office management tools will suit your organization the best. However, rather than go searching to find the best flex office software tools, we've put together a list for you so you can get right into testing them out.

Office Communication Tools

The first two communication office management software tools won’t be a surprise to you as most teams are usually using either of the two. The other two in the list are alternatives you may want to check out if you’re looking to either shift towards another communication tool or the first two don’t quite meet your direct needs.

  • Slack - Typically used by tech companies that are either distributed, remote, or hybrid.
  • MS Teams - Commonly used by larger multinational organizations.
  • Chanty - A much cheaper Slack alternative and less cluttered.
  • Spike - Combines the tools you’re already using into one supercharged Inbox, where your emails, collaboration tools, messaging, calendars, and more live in one place. This is a fantastic alternative for companies who traditionally were more email-based, but want to step it up a notch while still keeping things familiar.

Document Management/Time Management & Productivity Software for Office Managers

Google Drive and Microsoft OneDrive are like Slack and MS Teams in the sense that they have quite a monopoly when it comes to their user base, but are they the best out there? They may have a solid reputation, but they’re definitely not the best tools for the job. The ones listed below, on the other hand, are some fantastic solutions for document management and process documentation.

  • Notion - If you’ve never used Notion, now is the time, really, it’s fantastic! For remote and hybrid teams it’s probably one of the best asynchronous written collaboration tools out there.
  • Click-up - These guys are really doing some incredible work, and not just in the realm of documentation. When it comes to project management, automation, and goal monitoring, Click-up is great!
  • Hive - Focused on managing projects, tracking tasks, and collaboration among teams. Although it may not have as many of the features as the two tools mentioned above, it’s definitely still got a lot going for it.
  • Monday.com - They’ve been in the game for a while and handle everything from document management to workflow automation and more. If there are a lot of moving pieces in your office, this could be a tool for you.

Other Office Management Tools For...

  • Online Conferences and Meetings - Try Yac, Slack async video, or Whereby.
  • People Analytics - Try Orgnostic, the people analytics office management platform for fast-growing startups.
  • Office Accounting - Try Xero, Wave, FreshBooks, or Deel, the payroll & compliance platform for international teams.
  • Travel Management & Event Management - Try TravelPerk or TripActions
  • Employee Scheduling - Try Roots or Personio
  • Employee Recognition & Engagement  - Try Bonus.ly or Fond.

Top 5 Asynchronous Collaboration Tools for Remote Teams

Are you looking for the best async tools to collaborate with your team, so you can stay productive and have fewer, better meetings?

Top Office Space Optimization Solution

As you can tell from the extensive list of office management software tools we shared in the previous sections, there are clearly plenty of tasks that an office manager needs assistance with. In today’s workplace, one of the major tasks and newer to many individuals in an office admin role is working with a space optimization solution. If you’re working in a hybrid organization then you know why the most flexible companies happen to be hybrid, and it has a lot to do with how they organize when and where employees work. The top office space utilization software for hybrid teams is Where.team, and, we’re not just saying that because we built it.

Enough of this sheet!

Ditch the spreadsheet, ‘Where’ is a more social way to schedule your days in the office and see where everyone’s working from....all right in Slack.

Where vs. the Competition for your Office Space Management Software

We saw a problem that other office space management software wasn’t fully addressing and we decided to offer up a solution. With Where you don’t only manage your office space but also, your team's return to the office, all from Slack. It’s really so much more than just office desk management and monitoring office capacity, like other seating management software out there.

Still not sure which space management tool to add to your office management software tech stack though? Before deciding, if you want to check out some of the other space allocation software in the market, here are a couple of comparison posts to help you decide on the best one for you.