← Back to Blog Home

Where vs Officely Workspace Management Software

There are plenty of options out there when it comes to workspace management software, but not all of them are so user-friendly, nor do they all live in the tool you’re probably using daily. Up until recently, Officely was the only desk booking tool that lived in Slack, which made choosing an office space management software rather simple considering there was only one choice. Although Officely is a fantastic tool, it does have some limitations, which Where aims to address in its own app.

At first glance, these two tools tend to look and feel similar, but there are obvious differences. Let’s dive into what they are so you can better decide which one is best for your team.

Where as an Alternative to Officely Workspace Management Software

Companies needing workspace management software to help manage the re-opening of their offices have looked to Officely in the past. The fact it lived in Slack, made its adoption much easier, and employees seem to enjoy actually using it. One of the main hold-ups though for many hybrid teams is that Officely isn’t as people-first as it could be. Let’s be clear, this isn’t just us saying this. While building Where, we spoke to hundreds of HR, People Operations, and CEOs, to find out which tools they were already using and what they liked and disliked about them. What we found was this...

Most of the companies who adopted Officely, did so out of an immediate need to safely manage a return to the office. As previously mentioned, since Officely was the only workspace management software Slack app at the time, teams really had no other choice. Now don't get us wrong, the team at Officely does  incredible things. At Where, we just decided to hone more in on a people-first approach to our app, while at the same time, building it with a Slack-first approach. That’s not all we did though. Check out the main difference between us and Officely. 👇

Main Differences Between Officely & Where Office Space Management Software

1) Officely lives only in Slack.

Sounds great, right? We knew that building Where as a Slack app would be crucial for adoption and ease of use. But, we also took learnings from what we were seeing already out there and knew that we couldn’t only have our office space management software live in Slack.

A Slack application is great, but it often lacks more of a richer user experience. For this reason, we decided to build a great Web app version of Where, alongside it to strengthen the user experience. For those who prefer to manage their day-to-day solely in Slack, they can do it, and, for the others who prefer to see things in a more expanded view, they too can do this from the Web app.

2) Where has more advanced Slack commands

With Where’s Slack app it’s quick and easy to know when team members are next in the office. The /where command is literally the quickest way to see where anyone is, and neither Officely nor tools like Envoy, have such custom and specific Slack commands as we do. Take a look below at the current Slack commands of both Officely and Where.

Officely Slack Commands

/officely- Shows overlapping schedules with channel members

Where Slack Commands

/whereor /where today - Shows where channel members are today

/where tomorrow- Shows where channel members are tomorrow

/where next- Shows next office days for channel members

/where [day of week]- Shows where channel members are on the next occurrence of the given day

/where [yyyy-mm-dd]- Shows where channel members are on a given date

*Add Slack users to the command to see where teammates are from any conversation.

ie. /where today @user1 @user2- Shows where named teammates are today

As you can see by the extensive Slack commands Where has, allowing you to retrieve more information quicker, it’s much easier to plan mutual days in the office with your colleagues, catch up with co-workers working remotely, and coordinate the best days to arrange in-office meetings. Officely on the other hand automatically decides what you see through their Broadcast FM feature. It works by broadcasting who is in the office the next day to a specific Slack #channel. This is great, but if you have a larger team or an organization that spans across multiple offices, the broadcast feature turns into a lot of noise rather quickly.

3) Where has a Web app

Although in the Where Slack app you can pretty much do everything you could in Officely, the Where Web app opens up even more possibilities. Some of which include:

  • Viewing and/or adding upcoming events: Let employees know about/RSVP to events happening in the office.
  • See detailed information of employee overlapping schedules.
  • Allows you to view your team, and/or entire organization visually with the map view.
  • The reports section provides detailed analytics such as desk utilization, popular office days, distribution of employees working remotely vs. in office, and more.
  • Upload an office map/floor plan so when employees are booking in a space or desk, they know exactly where it is.

4) More Customizable Optional Extras with Where

When booking into a space or desk, you have endless possibilities with Where. What’s great is admins have complete control to set up the types of extras they want to offer, i.e parking spaces, lunch spots, bike racks, etc. Officely’s workspace management software appears to be quite limited on this front and isn’t as customizable.

5) Officely Lets you Invite Guests

Although this feature (not sure if we can really call it that; it functions more like an optional extra), is by no means comparable to visitor management platforms like these Envoy and Officely alternatives we tested, it does have a solution for visitors. Granted, it’s not the best, since it doesn’t include guest check-in on arrival and, guests need to be added to Officely to use it.

Technically, you can add visitors with Where as well. If you wanted to include the option for Where users to add a guest, you could simply create the optional extra ‘guest’ and set a limit on the number of guests allowable in the office.

Enough of this sheet!

Ditch the spreadsheet, ‘Where’ is a more social way to schedule your days in the office and see where everyone’s working from....all right in Slack.

Where Pricing

Where offers simple and fair pricing. For $2 USD per active user/month, you have access to all the features Where offers, both in the Slack app and the Web app. Here’s what you get:

  • Unlimited offices, spaces, and teams
  • Team scheduling
  • Desk booking and capacity management
  • Manage office extras (eg. parking, lunch spots)
  • Office events & announcements
  • Covid-19 contact tracing
  • Slack app + option to sync your Slack status
  • Workplace Analytics
  • Map view
  • Google Calendar integration (coming soon)

Sign up for free with Slack on a 30-day trial! If you decide Where is for you, get an additional 2 months free by paying annually.

Officely Pricing

Officely has a basic pricing scheme as well, with a few additional options. If you have less than 10 employees and want to try it out or do an Officely demo you can for free. However, if you’d like to invite more members of your team, it’ll cost you 2.50 USD per office-based employee/month. What you get is the following:

  • Unlimited offices
  • Desk management
  • Team scheduling tool
  • Automated vaccine approvals/health screening, contact tracing
  • Floor plans
  • Capacity management
  • Inviting guests
  • Office analytics for workspace planning
  • Google calendar integration

Officely offers an Enterprise price as well, for organizations with over 500 employees; however, based on their current feature set and layout of the app, it seems that companies of this size would be too large for Officely, and more suited to Where.

Top Reasons Why Companies Use Where as an Officely Alternative

What you see is what you get with Where. In many Officely reviews, on the other hand, users have commented that Officely has been changing their plans quite a bit, and as an example, it is no longer possible to export data for free anymore.

Apart from the above mentioned, if you're a larger company, meaning 50+, you’ll likely outgrow Officely fast. Also, multi-office distributed companies find Officely lacking in options and useability, whereas Where handles multiple offices very well.

Lastly, with Where, you get everything that Officely’s workspace management software has and plenty more, all at a lower cost. How’s that for a deal? Still not convinced...compare Officely to Where by testing them both out, or, book a demo with us and we’ll walk you through the product to show you how it can address your particular pain points.