Remote 1-1 Meeting

Connect with your colleague or remote employee with this remote 1-1 template
1-1 meetings
Remote meetings
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It's no secret, 1-1 meetings have become even more important than ever when your team is remote. The reason being is that with your team spread across different locations and time zones, there are no longer those natural touchpoints to check in as there traditionally would have been in an office setting. Making time for a remote 1-1 meeting is something managers have become more intentional about nowadays.

It may seem obvious, but many people are still asking, what is a remote meeting? It's not that they don't know what the term 'remote' means, but the confusion often comes with trying to understand, how an asynchronous remote meeting is actually run.

The Importance of Holding a Remote 1-1 Meeting

Scheduling in time for a remote 1-1 on a regular basis, whether it be weekly, bi-weekly or monthly, is a good practice. Having this touch-point check-in allows you to connect and align with your employees to ensure they're feeling good within their role, what they're working on, and in general, get a feel for how they are doing. These types of meetings are also incredibly beneficial when conducted as an initial meeting with new employees.

What is the purpose of 1-on-1 meetings?

Held between a manager and an employee, a 1-on-1 meeting serves many purposes; however, the primary purpose of a remote 1-1 meeting is to offer a safe space for an employer and employee to discuss important issues, whether they be personal or professional.

The other main purposes of remote 1-1 meetings are, to:

  • Ensure alignment
  • Offer time for coaching and mentoring
  • Provide feedback
  • Offer praise or recognition

How do you conduct a virtual one-on-one meeting?

Conducting a virtual one-on-one meeting can be done in two ways, synchronously or asynchronously. For globally distributed teams, remote teams, or those who are hybrid, running a remote 1-1 meeting will often look a bit like this.

Using video or audio for your virtual one-on-one meeting

  1. Write your remote 1-1 meeting agenda in a space where both the employer and employee can easily collaborate on the agenda.
  2. Connect your meeting agenda to your meeting calendar event
  3. Join your virtual 1-1 on the date and time set.

Using written async discussions for your remote 1-1 meeting

  1. Start an asynchronous remote 1-1 meeting discussion in an async collaborate workspace, using a 1-1 remote meeting template.
  2. Send a 1:1 meeting invite by inviting collaborators to your async meeting
  3. Set a 'due date' so meeting attendees know until when they have a chance to add comments/feedback/discussion items to the collaborative document.

If your team is distributed, remote, or hybrid, running an asynchronous remote 1-1 meeting will likely be the most efficient and practical way to ensure that meeting attendees can fully contribute to the meeting when it suits their schedule best.

How do you structure a 1 to 1 meeting?

The structure and format of a 1 to 1 meeting will generally be the same every time, but don't be afraid to go 'off the cuff' and spend more time where it's needed most. There's no rule book for which questions to ask remote employees. Within your 1 to 1 meeting structure, be sure to set aside time for remote team check-in questions so that your employee can bring forward any burning questions they're wanting to discuss.

The general format of a remote 1-1 meeting will cover the following:

  • How the employee is feeling both personally and professionally about their week
  • Discussion items; what do you discuss in a 1 to 1? - nothing is off-limits, whether it be a discussion on pending tasks, wins, accomplishments, learnings, challenges, etc.

Above are the main components of an employee one-on-one meeting template doc - view all the components in the full remote 1-1 meeting template with manager required sections.

How to schedule meetings one on one remotely?

The best way to organize a one on one remotely, is by setting up a calendar event (whether the meeting is synchronous or asynchronous), linking it to your meeting agenda, and inviting the employee you plan to hold the 1-1 meeting with. All of the above coordinating can be done directly with our remote 1-1 meeting template; where you can quickly and efficiently kick off your one-on-one meetings.